The United States Postal Service (USPS) is set to transition from the Information Based Indicia (IBI) to the Intelligent Mail Indicia (IMI) by 2024. This change will affect postage meters and PC postage evidence systems. In this article, we will delve into the reasons behind the transition, the benefits of IMI technology, the deadlines for compliance, and resources to ensure your postage meter is ready for the change.

Embracing Intelligent Mail Indicia (IMI) for Advanced USPS Postage Evidencing

The Intelligent Mail Indicia (IMI) marks a crucial development in USPS postage evidencing, providing businesses with a smarter, more secure, and more efficient system. By replacing the older Information Based Indicia (IBI) technology, IMI ensures improved data management and enhanced communication between postage meters and the USPS.

This upgrade streamlines mailing processes, reduces operational costs, and bolsters overall security, paving the way for a more sophisticated and reliable postage evidencing experience.

Why is the USPS Transitioning to IMI?

1. Enhanced Data Collection

IMI technology provides transaction-level data for each mail piece daily. This increased level of detail helps the USPS better track and manage mail, ensuring accurate billing and better overall efficiency.

2. Improved Fraud Detection and Security

IMI supports automated refunds, refund authorization, and fraud detection. The system's improved security standards, such as FIPS 140-2 Security Level 3+ (EFP/EFT), help deter current threats and ensure secure transactions.

3. Accurate Postage Calculation

The new technology allows the USPS to accurately calculate short-paid and overpaid postage. This helps the USPS and benefits customers by ensuring they only pay for the services they use.

4. Compliance with Federal Government RegulationsIMI technology provides end mailer information essential for compliance with Federal Government regulations. This helps the USPS maintain its high standards and continue to serve the public efficiently.

The Timeline for Transition to IMI

• Decertification of IBI-based Postage Meters: The USPS will effectively decertify all IBI-based postage meters on June 30, 2024. These meters must be withdrawn from service by December 31, 2024.
• Approved Extensions: Extensions have been granted for Pitney Bowes DM Infinity until June 30, 2026, and the SendPro P-Series/Connect+ mailing systems until December 31, 2027.
• Refund Requests for Unused Postage Indicia: Postage indicia printed by decertified postage evidencing systems (PES) will only be considered valid on June 30, 2025. Customers must complete all refund requests for unused postage indicia before this date.

Preparing for the IMI Transition

Customers who plan to install or upgrade postage meters in 2023 should consider switching to IMI technology. This will ensure they stay compliant and take advantage of the latest advancements in postage metering systems.

The USPS is encouraging PES providers to replace all IBI-based PES with IMI-PC-based PES following the Federal Register Notice issued on December 4, 2020. This will help postage meter customers comply with USPS regulations and stay ahead of technological changes.

Tips for Ensuring a Smooth Transition to IMI Technology

Plan Ahead

Plan for the transition well ahead of the deadlines to avoid disruptions in your mailing operations. Start researching valid postage meters and consider upgrading to an IMI-compliant system.

Stay Informed

Keep USPS regulations and requirements updated by visiting their website and subscribing to newsletters. Staying informed will help you make informed decisions and avoid potential issues down the line.

Reach Out to Your Postage Meter Provider

Discuss the upcoming changes with your postage meter provider. They can provide guidance and help you find the right solution that meets the new mailing systems and IMI standards and suits your business needs.

Train Your Staff

Ensure your team is well-trained in the new IMI technology and its benefits. This will help facilitate a seamless transition and enable your staff to use the new system effectively.

Approved Postage Meters and Resources

1. Quadient

Quadient offers a range of approved postage meters that comply with the new USPS IMI standards. Learn more about their offerings here:https://mail.quadient.com/en/resources/what-you-need-know-about-new-uspsr-intelligent-mail-indicia-imi-standards

2. Pitney Bowes

Pitney Bowes has a selection of postage meters that meet IMI requirements. For more information, visit their FAQ page:https://www.pitneybowes.com/us/imi/faq.html

3. FP Mailing

FP Mailing also provides a variety of postage meters that adhere to the upcoming USPS IMI standards. To learn more about their products and the decertification process, visit their website:https://www.fp-usa.com/are-you-ready-for-the-upcoming-usps-decertification

Conclusion

The USPS IMI mandate is significant for all businesses that rely on postage meters. Before the June 30, 2024 deadline, ensure your postage meter complies with the new requirements. By planning ahead and staying informed, you can guarantee a smooth transition and continue to operate efficiently in compliance with USPS regulations.

Be sure to switch to IMI-compliant postage meters before the last minute. Browse our approved postage meter ink cartridges and take advantage of our competitive prices and fast, free shipping on most orders. Visit Postage Meter Ink Cartridges today to ensure a seamless transition and keep your mailing operations running smoothly!

FAQs

What is an IMI postage meter?

An IMI postage meter, short for Intelligent Mail Indicia, is an advanced postage metering system that captures more detailed data than its predecessor, the Information Based Indicia (IBI). IMI systems sync with the USPS data system every 72 hours, rather than every 90 days, like IBI systems, ensuring better efficiency and accuracy in postal operations.

What is the IMI mandate for the post office?

The IMI mandate is a requirement by the USPS for all postage meters in the industry to produce an Intelligent Mail Indicia (IMI). This mandate ensures that postage meters are up-to-date, more secure, and can provide better data for improved postal operations.

What is a USPS postage meter number?

A USPS postage meter number, also known as the serial number, is a unique 7-digit identification number registered with the USPS for each postage meter license. This number is commonly referred to as the "meter #" or "meter No" and can often be found on silver stickers attached to the meter.

What is IMI compliance?

IMI compliance refers to acquiring a postage meter capable of sending and receiving data from the USPS securely and efficiently. As digitally-based mailing systems rely on communication between the USPS and the meter itself, being IMI compliant means having a postage meter that meets these updated communication standards.